Skip to content

Free event registration form: how to set up an event registration page

Updated · RSVPlinks

A free event registration form needs a page with the event details, a form that takes each person's name and headcount, and a confirmation they can keep; RSVPlinks puts all three on one link, with free QR tickets and a door scanner, and no app for you or your attendees.

Step by step

  1. Create the event page

    Add the title, date, time, venue and a description of what people are signing up for. The registration form is built into the page, so there is no separate form builder or embed code.

  2. Choose what the form collects

    Name and a yes or no are always there. Ask for an email (on by default), a phone number, a mailing address or a headcount with adults and kids. On a paid event, add up to 10 questions of your own, such as session choice, experience level or T-shirt size.

  3. Set a limit and a deadline (paid events)

    Cap the number of people or registrations, choose whether a full event starts a waitlist or closes the form, cap how many each registration can bring, and set a reply-by date that closes the form on its own.

  4. Turn on tickets

    In the event's Check in tab, turn on Tickets. Everyone who registers as Going gets a QR code and a six-digit code on screen and, if they gave an email, by email. Free on every event.

  5. Take payment if you charge

    Card, Apple Pay and Google Pay are free to turn on, on any event, at 6% + 50¢ per payment. For Venmo, Zelle, PayPal, Cash App, Alipay, LINE Pay, WeChat Pay straight to you, add the RSVP Fee add-on to a paid event. Charge per registration or per person, with an optional child price.

  6. Share the link and check people in

    Send the link by email, text or social post, or print the QR code on a flyer. On the day, open the door scanner on your phone and scan each ticket: green shows the name and how many to admit.

What does an event registration page need?

Whatever the event, attendees want the same things answered before they sign up, and you need the same things back from them.

  • Details: what it is, when, where (with map links), and what to bring or know
  • A sign-up form: name, contact details if you will use them, and how many are coming
  • Capacity: a limit, and what happens when it fills (waitlist or closed)
  • Confirmation: something on screen and in the inbox that says they are in
  • Reminders before the day, for people who signed up weeks ago
  • Tickets and check-in, if you need to know who actually came
  • Payment, if the event has a price

What is free and what needs a paid event?

Free on every event, up to 20 RSVPs: the event page and every design, the registration form with name, yes / no, headcount with adults and kids, email, phone and mailing address fields, host notification emails, the live guest list with CSV export, a QR code for the link, a password-protected page, QR tickets and the door scanner, and card payments at 6% + 50¢ each.

A paid event is a one-time $7–$39 per event, not a subscription, and goes up to 1,000 RSVPs. It adds your own questions, guest and RSVP limits with a waitlist, a reply-by date, email reminders, co-hosts, a custom link, a daily RSVP summary, invite tracking and removing RSVPlinks branding.

Add-ons are $6 each on a paid event: the RSVP Fee for app payments, Event Parts (sessions people say they will attend, each with its own headcount), Recurring Events (up to 4 more dates, each with its own page and list) and Table Management.

Do attendees need an app or an account to register?

No. Attendees open the link in any browser, fill in the form and send it, with no account, password or download. The door scanner runs in the browser too: open it from your event dashboard in Safari or Chrome on any phone, or use a USB or Bluetooth scanner gun in keyboard mode.

Is an RSVP page enough, or do you need a ticketing platform?

An RSVP page is enough for most workshops, classes, meetups, community nights, fundraisers and company events: one kind of admission (or one price per person with a child price), general admission, a headcount and a list to check in from.

Ticketing platforms price differently: our comparison table lists Eventbrite's free tier as "Free events only" and its pricing as "Per-ticket fees".

A ticketing platform fits better when you need things RSVPlinks does not do:

  • Reserved seating that attendees pick when they buy (Table Management lets you place guests at tables yourself; nobody chooses a seat)
  • Several ticket types, such as early bird, VIP and general admission at different prices
  • Discount or promo codes for attendees
  • More than 1,000 registrations for one event
  • Charging in a currency other than US dollars

Registration forms for workshops, classes, meetups and fundraisers

The same page adapts to the event. A few common setups:

  • Workshop: a seat limit with a waitlist, a custom question for experience level, tickets on, and a card fee per person if it is paid
  • Weekly class or series: Recurring Events copies the event to up to 4 more dates, each with its own registrations
  • Conference day or multi-session event: Event Parts lets people say which sessions they will attend, with a headcount for each
  • Meetup: a free page, headcount on, and the QR code on a poster or the last slide of a talk
  • Fundraiser: a per-person card fee or app payments, a meal-choice question, and tickets scanned at the door

How do confirmations and reminders work?

Every registrant sees a confirmation on screen with Add to Calendar the moment they send the form. With Tickets on, each Going registrant who gave an email also gets a confirmation email carrying their ticket, on any plan. You get an email for each new registration.

Paid events add reminder emails before the day and confirmation emails without tickets. A registrant can change their answer from the confirmation screen, or later from an emailed link if they gave an email, and your counts update straight away.

Frequently asked questions

Is there a free event registration form?
Yes. Every RSVPlinks event page has a built-in registration form, free for up to 20 RSVPs per event, with QR tickets and a door scanner included. Attendees need no account or app.
How do I create an event registration page?
Create an event with the title, date, time and venue, choose which fields the form asks for, turn on tickets if you will check people in, and share the link or its QR code. The form is part of the page.
Can I limit how many people register?
Yes, on a paid event (from $7). Set a limit on guests or registrations and choose whether a full event starts a waitlist or closes the form. When a place opens, you move someone off the waitlist with one click.
Can I charge for registration?
Yes. Card, Apple Pay and Google Pay are free to turn on, on any event, at 6% + 50¢ per payment, paid by the attendee or by you. Venmo, Zelle, PayPal, Cash App, Alipay, LINE Pay, WeChat Pay go straight to you with the RSVP Fee add-on ($6) on a paid event.
Can I send tickets and check people in at the door?
Yes, free on every event. Each Going registrant gets a QR ticket and a six-digit code; you scan them with your phone's browser or a scanner gun, and a ticket checks in only once.
Do I need an event app?
No. The registration page, the form and the door scanner all run in a web browser, for you and for attendees. You can add the scanner to your phone's home screen for one-tap access.

Set up your registration page

Build the page, the form and the tickets in one place, free up to the free plan's limit.

Set one up for your event

From the blog

More guides