Free online RSVP form: what to ask guests and how to set it up

Updated · RSVPlinks

An RSVP form needs fewer questions than most people think: who is replying, whether they are coming, and how many people they are bringing. Everything else is optional, and every extra required field costs you replies.

Step by step

  1. Create the event page

    Start an event, add the title, date, time and venue. The RSVP form is built into the page, so there is no separate form builder, spreadsheet or embed code.

  2. Choose the fields

    Name and a Yes / No / Maybe answer are always there. Switch on a guest count (with an adults and kids split if you need it), and ask for an email, phone number or mailing address only if you will actually use it.

  3. Add your own questions (paid events)

    On a paid event, from $7, add up to 10 questions of your own: short answer, multiple choice, checkboxes, or quantity (for meal counts like 2× beef, 1× vegetarian). Mark any of them required.

  4. Share one link

    Publish and send the link by text, email or group chat, or print the QR code on an invitation. Guests fill the form in their browser without signing up, and each reply lands on your dashboard straight away.

What to put on an RSVP form

Three answers do almost all the work. Ask for more only when you will act on it.

  • Name — so you know who replied
  • Attending: yes, no, or maybe
  • How many people are coming, with adults and children split if food or seating depends on it
  • Email or phone, only if you plan to send updates
  • Mailing address, only if you are sending something by post (thank-you cards, save-the-dates)

Optional questions worth asking

These earn their place when the answer changes what you do on the day.

  • Dietary needs or allergies, for anything with food
  • Meal choice, for a plated dinner — a quantity question counts portions per party
  • Which parts of a multi-day event someone will join — a checkbox question
  • What they will bring, for a potluck
  • A song request, if you are compiling a playlist

Questions to leave off

Every required field is a reason to stop halfway. Skip the full postal address unless you are mailing something, the gift question (it reads as a demand), and anything you can find out on the day. Keep the form short enough to finish on a phone in under a minute.

RSVP form vs. RSVP link

A bare form only collects answers, so you still have to send the details separately. An RSVP link is a full event page — date, venue with map links, add-to-calendar, and the design — with the form built in. Guests get the information and the reply box in one place, and you never have to tally replies from a spreadsheet.

What is free and what is paid

The free plan covers 20 RSVPs per event: name, Yes / No / Maybe, guest count with an adults and kids split, email, phone and mailing address fields, host notification emails, and a button to close the form whenever you like.

Paid events, from $7 once per event rather than a subscription, add your own questions, a reply-by date that closes the form on its own, guest and RSVP limits with an optional waitlist, a cap on party size per reply, and a sign-up list for who brings what.

Frequently asked questions

Is there a free online RSVP form?
Yes. Every RSVPlinks event page includes a built-in RSVP form, free for up to 20 RSVPs per event. It collects names, Yes / No / Maybe replies, guest counts, and optional email, phone or mailing address. Guests need no account or app.
What questions should an RSVP form ask?
Name, whether the guest is attending, and how many people are coming. Add dietary needs or a meal choice for anything with food, and a contact field only if you will send updates. Everything else is optional.
Can I add custom questions to my RSVP form?
Yes, on a paid event (from $7). You can add up to 10 questions as short answer, multiple choice, checkboxes, or quantity, and mark any of them required.
Can guests change their RSVP after submitting the form?
Yes. A guest can come back to the same link and update their answer, and your counts adjust straight away. You never need to send a new form.
Is an RSVP form better than Google Forms?
Google Forms collects answers into a spreadsheet, but it is not an invitation: guests do not see a designed event page, map links or add-to-calendar, and you count yes and no replies yourself. An RSVP link page does all of that and keeps a live total of who is coming.

Ready to make yours?

Build your event page, share one link, and watch the replies land. Free for small events, no credit card.

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