What is the best free event registration tool?

For the most guests at no cost, Luma's free plan has no limit on events or guests. Eventbrite is also free to publish. RSVPlinks is free up to 20 registrations per event, with approval and check-in included, and then a one-time $7–$39.

Can I use Google Forms for event registration?

Yes, and it suits a simple sign-up: its help pages show how to cap responses, and answers go to Sheets. Its product page describes no event page, tickets or check-in, so those need another tool.

Which registration tools let me approve each person?

Luma and RSVPlinks both include approval on their free plans. On Luma, a paid event's card is held and charged only on approval. On RSVPlinks, an approved guest pays through a private link.

Event registration tools compared

A registration tool takes a sign-up, tells the person they're in, and gives you a list you can check in at the door. Some are a whole event platform, and one is a form. Here's what each includes and what it costs to get past its free limit.

Facts read from each vendor's own pages on November 1, 2026. RSVPlinks is one of the products compared.

Which one fits

Free registration with no guest limit: Luma
A conference with an app, badges and exhibitors: Whova
Many events a month, with form logic: RSVPify
Answers in a spreadsheet, and nothing else: Google Forms
Public events that need a marketplace: Eventbrite
A class, meetup or reunion with its own page and no monthly bill: RSVPlinks

Side by side

Event registration tools compared
Feature	RSVPlinks	Luma	Eventbrite	RSVPify	Whova	Google Forms
Free limit	20 per event, 5 events	Unlimited¹	Unlimited free events²	100 a month, 1 event at a time³	Prices by quote⁴	Workspace plan page⁵
Paid	$7–$39 per event, up to 1,000	$59 a month, billed yearly¹	No plan needed²	$24–$299 a month, billed yearly³	By quote⁴	Not found
Event page	Designed page or website	Yes⁶	Yes⁷	Not found	20+ templates⁸	A form⁵
Custom questions	1 free, up to 10 paid	Yes⁶	Yes⁷	From Starter³	Not found	With branching⁵
Capacity limit	Paid events	Yes⁶	Yes⁷	From Plus³	Not found	Yes⁹
Waitlist	Paid events	Yes¹⁰	Not found	Not found	Not found	Not found
Approve each person	Free	Free¹	Not found	Not found	Not found	Not found
QR check-in at the door	Free, in the browser	Yes¹¹	Check-in app¹²	From Plus³	Yes⁸	Not found
Address only for those approved	Yes	Not found	Not found	Not found	Not found	Not found
Reminders by text	No	Yes¹	Not found	Not found	Not found	Not found
Integrations	No	Zoom free, Zapier and API on Plus¹	Not found	From Professional³	Badges, kiosks, event app⁸	Google Sheets⁵

A cross means the vendor says it doesn't offer it, or for RSVPlinks that we don't. “Not found” means we looked through its public pricing and help pages and saw nothing either way. It may still exist. A number links to the source.

Where RSVPlinks does well

One tap to register, in the wording you pick, on a page that looks like your event.
Approval, QR tickets, door check-in and a password, free on every event.
Free for a small event, one payment for a big one, and no monthly bill.
Registration, RSVP, tickets and approval are one setting, so an event can change without a rebuild.

Where RSVPlinks falls short

The free plan stops at 20 replies per event and 5 events, a much lower limit than several free plans below.
No name badges and no conference tools such as agendas or exhibitor lead capture.
No public API or Zapier connection.
No text messages: reminders and blasts go by email, so you can't reach a guest by SMS from here.
Paid events only for waitlists and capacity limits.

Questions

What is the best free event registration tool?: For the most guests at no cost, Luma's free plan has no limit on events or guests. Eventbrite is also free to publish. RSVPlinks is free up to 20 registrations per event, with approval and check-in included, and then a one-time $7–$39.
Can I use Google Forms for event registration?: Yes, and it suits a simple sign-up: its help pages show how to cap responses, and answers go to Sheets. Its product page describes no event page, tickets or check-in, so those need another tool.
Which registration tools let me approve each person?: Luma and RSVPlinks both include approval on their free plans. On Luma, a paid event's card is held and charged only on approval. On RSVPlinks, an approved guest pays through a private link.

Create Free Event

Sources

Read on November 1, 2026. Vendors change prices and features, so check their pages before you decide.