How to share an RSVP link on social media, or print it as a QR sign

Step by step

1. 1

   Copy one link for everything

   Open your event's dashboard and copy the link from the Share card. Use the same link on every app and every sign, so every reply lands on one guest list. On a phone, More apps opens the share sheet, which sends the link to any app installed on it.

2. 2

   Put it where the app makes links tappable

   Each app has its own tappable spots: the Link sticker on an Instagram story, the Website field on a TikTok profile, the description of a Facebook event, any message on WhatsApp. The table below lists them app by app.

3. 3

   Point to it where links are plain text

   Instagram and TikTok captions and comments don't turn a link into a tap. Put the link on your profile before you post, then write "RSVP at the link in my bio" in the caption and say it in the video.

4. 4

   Send it to group chats on its own line

   In WhatsApp, Messages, Messenger, Slack or Discord, send the link as a message of its own. Most apps then show a preview card with the event's picture and title and the date, time and town, so people know what it is before they tap.

5. 5

   Print a QR sign where a link can't go

   A reception desk, a lobby notice board, an office kitchen or a front door can't hold a link, but a printed QR code works there. Make the sign on this page, print it, and scan the printed copy with your phone before you pin it up.

6. 6

   Close the loop after the reply date

   Set a reply-by date so replies stop on their own; it's free on every event. After the event, take the link out of your bio and the signs off the walls.

Where an RSVP link is tappable, app by app

The same link is a button in one place and dead text in another. Put it where it works, then point to that spot from everywhere else.

Text inside a picture is never tappable on any app, because an image is a flat file. Send the link beside the invitation picture, not printed on it.

• Facebook and Instagram, step by step

TikTok: the link lives on your profile

TikTok doesn't make links in video captions or comments tappable. The one tappable spot for most accounts is the Website field under Edit profile, and every post points there.

TikTok shows that field to business accounts at any follower count, and has opened it to personal accounts unevenly. If Website is missing under Edit profile, switching to a free business account in the app's settings usually adds it.

Then say "RSVP at the link in my bio" in the video itself as well as the caption, because many viewers never open the caption. Once the event has passed, swap the link out so your profile doesn't point at an old page.

Group chats, messaging apps and link previews

Most invitations still travel through chats. Send the link as a message of its own rather than in the middle of a paragraph: it's easier to tap, and easier to find again when someone scrolls back a week later.

WhatsApp, iMessage, Messenger, Slack, Discord and LinkedIn turn a pasted link into a preview card. An RSVPlinks page fills that card with the event's picture and title and leads its description with the date, time and town, so a guest knows what it is before tapping. The street address stays off the card.

The Share card on your event's dashboard has Text, WhatsApp and Email buttons that start the message with the link already in it.

Where a link can't go: print a QR sign

A front desk, a lobby notice board or an office kitchen can't hold a tappable link, but everyone walking past has a phone with a camera. A printed QR code turns the same RSVP link into something they can scan, and their reply lands on the same guest list as everyone who tapped it online.

Size the code for the distance it's read from, roughly a tenth of that distance. The sign maker below prints the code 4.5 in (11.4 cm) square on Letter or A4 paper, which reads from about a metre away.

Make the sign work where it hangs

Most QR codes that fail on a wall fail for the same few reasons. Check these before you print a stack of them.

• •Hang it at eye level, with the center of the code about 1.2 to 1.5 m (4 to 5 ft) off the floor
• •One code per sign, and not beside other codes, so nobody scans the parking notice by mistake
• •Use matte paper or a non-glare sleeve; glossy lamination reflects ceiling lights straight into the camera
• •Check phone signal where it hangs, and in a basement room or a steel-framed lobby post the guest Wi-Fi beside it
• •Say what the scan does and by when, such as "Scan to RSVP by December 4"
• •Print the written link under the code for anyone without a camera handy
• •Ask the building manager or the front desk before posting in a shared space, and take the sign down after the reply date
• •Scan the printed page, not the screen, with an iPhone and an Android phone from where people will stand

• Just the QR code, for invitations and flyers
• QR tickets and check-in at the door

Public posts, private parties

Anyone who has the link can open the page and reply, so where you post it decides who comes. A public post, a story or a lobby sign reaches strangers; a group chat or a closed group reaches only its members. For an open event, post it widely and let the page do the work.

The link is free for up to 20 RSVPs per event. Larger events are priced once per event, starting at $8 for 75 RSVPs. Guests never pay, sign up or install anything.

For a private party you still want to announce in public, three settings help:

• •A guest password on the page or on just the RSVP form, given to guests separately (free on every event)
• •Share the address only after RSVP, so a home address never sits on a public post (paid events)
• •A guest limit that closes replies at your capacity (paid events)

Frequently asked questions

How do I share an RSVP link on TikTok?

Add the link to the Website field under Edit profile, then say "RSVP at the link in my bio" in the video and the caption. TikTok doesn't make links in captions or comments tappable. If the Website field is missing, switching to a free business account usually adds it.

Can I put a clickable RSVP link in an Instagram post?

Not in a post or Reel caption, where links stay plain text. Use the Link sticker on a story, or add the link to your profile under Edit profile, then Links, and write "RSVP link in bio" in the caption.

What is the best way to share an RSVP link on WhatsApp?

Send the link as its own message in the chat or group. WhatsApp shows a preview with the event's picture and title, and guests tap it to reply in their browser. The WhatsApp button on your event's Share card starts the message for you.

How do I get people in an office lobby or at a front desk to RSVP?

Print a QR sign with the event name, a "Scan to RSVP" line and the written link, and put it at eye level on the lobby board, at the reception desk or by the elevator. People scan it with the phone camera and reply on the same page as everyone invited online. The sign maker on this page is free and needs no account.

How big should the QR code be on a lobby sign?

About a tenth of the distance people read it from. A Letter or A4 sign with a 4.5 in (11.4 cm) code reads from about a metre; a poster seen from two metres needs a code around 20 cm (8 in).

Is it safe to post an RSVP link publicly?

Anyone with the link can reply, so post it publicly only for an open event. For a private one, share it in chats and closed groups, or put a password on the page and give it to guests separately. Paid events can also share the address only after a guest replies, and stop replies at a guest limit.

Do guests need the app or an account to reply?

No. The link opens in any phone or computer browser, whether they tapped it on TikTok, scanned it in a lobby or got it by text. Guests don't need a social media account, an RSVPlinks account or an app.

Can I use the same RSVP link on every platform?

Yes, and you should. One link on every app, chat and sign means every reply lands on one guest list, and a guest who sees it twice still finds the same page.

Set one up for your event

• Office Holiday Party RSVPs
• Company Event RSVPs
• Open House RSVPs
• Meet Up RSVPs